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CONDITIONS FOR ENGAGEMENT OF BUILDING

  1. Building may be booked 2 months in advance from the date of event.
  2. The rental charge for the building is as per the rate chart. Charges for the consumption towards electricity shall be payable extra as per actual reading at prevailing torrent power derived rates. The charges are for one day event only. The booking shall permit the use of venue as per terms defined by GCSC from 9 AM to 6 PM on the day of engagement. It will be responsibility of agency to get the electric meter reading prior to and on completion of the event for calculation of the electricity consumption charges.
  3. Agency shall have to deposit 50% of defined rent amount at the time of booking. The remaining amount of charges shall be deposited atleast 5 days before the event date else the booking shall be considered as cancelled.
  4. In addition to above, agency willing to book the building for an event shall have to pay the deposit amount of Rs. 1,50,000/- for Vigyan Bhavan as a security deposit amount. The Security deposit shall be refunded after satisfactory handing over the venue to GCSC in original condition after completion of the event and necessary office procedure. The agency shall have to pay the rental charges of Rs.50,000/- per day especially for erection of kitchen and preparation of food at outside area of Vigyna Bhavan during event time. On completion of the event, additional consumption charges (if any)/ damages shall be compensated from Security Deposit amount as certified by Executive Director, GCSC.
  5. Agency/Institute hiring building shall be permitted to use only the area which is hired as indicated in the chart. Noentry to other areas of Science City shall be permitted. The decision Executive Director, GCSC shall be final in this regard.
  6. Kitchen garbage shall be removed by the agency on immediate completion of the function or on completion of each Lunch/Dinner. No collection shall be permitted in the campus.
  7. Agency shall have to take Third Party Liability insurance for the maximum number of visitors attending the event and fire insurance.
  8. Agency shall have to take Fire NOC and Police permission for the event
  9. Agency shall have to take Electrical Inspector Certificate in case of attachment of DG to UGVCL power supply.
  10. Agency shall make their own arrangement for security of their goods and materials.
  11. Hiring building/ hall shall permit use of existing facilities available with toilet facility.
  12. GST and other statutory taxes/charges shall be payable at the prevailing rates as extra above the rental charge amount indicated in the rate chart.
  13. Agency shall not be allowed to make any structural changes or elevation work or extra painting or nailing surfaces or reworking by any means in any building.
  14. It will be responsibility of agency to restrict the entry of their guests at the defined venue only. No other pavilions shall be permitted to visit except the event venue. Such incidence shall attract the penalty from the deposit amount as concluded by GCSC.
  15. No food items or beverages shall be allowed in the halls except permitted at the time of booking.
  16. No smoking/ alcohol shall be permitted in the buildings and Science City premises.
  17. Agency shall not allow any vendors to sell any articles within the Science City and its premises.
  18. It will be responsibility of the hiring agency to maintain all protocols towards Covid-19 (Social distance, Mask, Sanitizers etc) as defined by the Government from time to time.
  19. It should be noted that in case of Special Government engagement, if ordered by Government, the booking shall be cancelled and the deposited amount shall be refunded to the agency without any interest.
  20. In case if the agency wish to cancel the booking, 20% of the payable fees shall be chargeable and shall be deducted from the refund amount, if the cancellation is made with a prior notice of one month or more. Further, if cancellation is made with a prior notice of less than a month and 3 days prior to date of event, 40% of payable fees shall be chargeable and shall be deducted from the refund amount. No refund shall be payable in case of cancellation made within period of 3 days prior to date of event.
  21. Only the selected events as defined by Gujarat Council of Science City, Department of Science and Technology, Government of Gujarat shall be permitted to organize. No social events are allowed.
  22. If any additional space is utilized person booking the venue than it would be on chargeable basis as decided by GCSC.
  23. The person booking the venue has to bring his own manpower for Housekeeping of the venue booked including toilets attached to it and for nearby surrounding area.
  24. If they are using parking space in Vigyan Bhavan than person booking has to provide his security for parking and venue arrangement.
  25. On pre-event day the person booking venue has to do his own arrangement for Tea/coffee/Snacks in green room.

For more information Contact With Us 10:30 AM to 6:00 PM:
Email Id : mail-gcsc[at]gujarat[dot]gov[dot]in

Dr. Vrajesh Parikh
General Manager (SP)
phone : +91 99784 10741
Mr. pulkesh prajapati
gcsc.
phone : +91 82380 17011

For Rental Charges Details Click Below Button  


Rental Charges Details